Faculty Treasurer´s Methodological InstructionNo. 1/2020, issued on 2020/11/24

METHODOLOGICAL INSTRUCTION OF THE TREASURER OF THE FACULTY OF CIVIL ENGINEERING CTU IN PRAGUE

for managing the Faculty in limited operation

 

I Introductory provisions

  1. This methodological instruction is issued as a follow-up to the Dean´s Order on mitigating the risks of coronavirus infection and further specifies its effect. The provisions of this methodological instruction do not apply in cases where stricter conditions, rules and procedures are set by legal regulations or other binding measures of a higher legal force 1.
  2. This methodological instruction can be additionally specified. This will always be done by issuing a full new version of the methodological instruction, and the principal changes will be commented on in the accompanying information. A potential new version of the methodological instruction will be sent to the students and employees by email and, at the same time, published on the Faculty website.
  3. This methodological instruction complements the methodological instructions issued by the Vice-Dean for Education and the methodological instructions issued by the Vice-Dean for Science and Research. In the event of a conflict between this methodological instruction and the methodological instructions issued by the Vice-deans, the Vice-Deans´ methodological instructions apply.

 

II Measures to mitigate risks of infection

  1. Entering the Faculty building is regulated as follows, unless stricter measures apply resulting from the current level of alertness pursuant to the up-to-date Rector´s Order or the Dean´s Order No. 6/2020.
    1. The employees use the main entrance to enter the Faculty building. In justified cases (e.g. operating needs of the Dean´s Office or Departments, handling bulky loads, etc.), the other entrances can also be used to enter the Faculty building, but all currently applicable public health requirements must be followed 2.
    2. Students are only allowed to enter the Faculty building via the main entrance. This only applies in the case that students are not forbidden to enter the Faculty by another regulation (particularly a methodological instruction of the Vice-Dean for Education). Entering the Faculty building may be conditioned on registration at the front desk or presenting a list of entering students by the staff member in charge in good time. In such a case, it may be necessary for the student to ring the bell at the main entrance.
    3. The role in the system is of key importance for the evaluation of entrance to the Faculty using the card. Anybody who is registered as an employee in the system will be treated as an employee even in the case that he/she is simultaneously a student.
    4. The entrance of visitors (domestic and foreign) to the Faculty building for the purposes of individual visits or group events (activities organized by the Economic Activity Office, sessions of working groups, inspection committees, etc.) is only allowed via the main entrance. This only applies in the case that visitors are not forbidden to enter the Faculty by another regulation.
    5. On entering, each visitor must register at the main entrance where they have their name entered in the visitor register and are picked up by the staff member in charge. He/she is also responsible for the visitor and must escort them out of the Faculty building after the visit.
  2. Meeting at the Faculty is regulated as follows :
    1. Group of co-workers. The term of a group of co-workers refers to the staff members who regularly get into contact on a daily basis within the working process. A group of co-workers is not a group where regularly meeting staff members and staff members or guests who do not regularly meet on a daily basis are simultaneously present. A group of co-workers further refers to groups meeting in the framework of investment events or during reviews of grant projects and another Faculty activity.
    2. Meetings of groups other than groups of co-workers and related to other than permitted teaching activities may be attended by the maximum number of persons allowed by the current level of the Government anti-epidemic measures (PES system) applying to the territory of Prague (according to the CTU website). A meeting of a larger number of people may be allowed after prior discussion with the Faculty Treasurer (petr.matejka@cvut.cz).
    3. A safe distance of at least 2 metres, but preferably 3 metres, must be observed during meetings.
    4. If more than 10 people meet during a meeting of a group of co-workers, the meeting must be reported to the Technical and Operational Services (STPS) in advance for registration purposes and for providing potential disinfection of the facilities (josef.steffel@fsv.cvut.cz). The staff member in charge is also responsible for the observation of all STPS instructions by all participants during the whole time of holding the meeting.
    5. The proceedings of the Faculty bodies can be organized as videoconferences, teleconferences or use voting by correspondence. The use of the above methods is at the discretion of the respective bodies. The decision must comply with the up-to-date Rector´s Order and the current level of alertness.
  3. Business trips are regulated as follows:
    1. Domestic business trips (including participation in conferences, training sessions, final graduations examinations at other universities, etc.) are allowed providing the event is held pursuant to the Government regulations currently in force. After the event, the employee is obliged to be extra careful in contact with other employees and students to minimize the impacts of a potential spread of the infection.
    2. Business trips abroad (including participation in conferences, etc.) are allowed, but their approval will be assessed in greater detail at the Department of International Relations, and they may be rejected based on the risks connected with the business trip abroad. It is advisable to consult the intention to go on a business trip abroad in advance. After the event, the employee is obliged to be extra careful in contact with other employees and students to minimize the impacts of a potential spread of the infection, and follow the Government regulations currently in force.
    3. As part of a business trip approval, the employee may ask for the allocation of respirators. The decision to allocate respirators is within the responsibility of the Health and Safety Department (eva.steffelova@fsv.cvut.cz, enter "Respirator Request" in the subject box).
  4. Labour law area:
    1. The posibility of working from home (Home Office) is used to the maximum possible extent.
    2. Work from home is permitted to employees by their direct superior depending on the type of work and the employee´s ability to perform the work from home. In the case of non-academic employees (applying also to newly established employment contracts), an agreement on the possibility of working in the work from home regime (Home Office) must be concluded as part of the employment.
    3. In the case of an employee´s quarantine, it is up to the manager to decide whether the employee is able to do their work from home in the Home Office regime. If so, the work can be performed in this way. Otherwise, the employee becomes incapacitated for work and must supply a Certificate of Incapacity for Work.
  5. Regional scope of effect:
    1. This instruction applies to all FCE workplaces in Prague.
    2. The Josef Gallery follows the regulations currently in force in the respective region (particularly regulations issued by the district public health department) and other regulations of a higher legal force (particularly the up-to-date Rector´s Order, Dean´s Order No. 6/2020 and a related methodological instruction of the Vice-Dean for Education). The introduction of safety measures in the spirit of this methodological instruction is recommended. In the case of any ambiguity, contact the Faculty Treasurer (petr.matejka@cvut.cz).
    3. The Mariánská and Telč Training Centres follow the regulations currently in force in the respective region (particularly regulations issued by the district public health department) and other regulations of a higher legal force (particularly the up-to-date Rector´s Order, Dean´s Order No. 6/2020 and a related methodological instruction of the Vice-Dean for Education). In the case of any ambiguity, contact the Faculty Treasurer (petr.matejka@cvut.cz).
  6. Other general measures:
    1. Face masks or similar covers of the respiratory tract preventing the spread of infections transmitted via respiratory droplets (e.g. a scarf, face shield, etc.) must be worn in the common areas of the Faculty campus 3. The face mask may be taken off in offices, staff rooms and other non-common areas provided a safe distance is kept in the case of the presence of other persons.
    2. On entering the Faculty building, hand sanitizer must be used.
    3. In the case that an employee or a student develops symptoms consistent with the coronavirus infection, is put under mandatory quarantine or diagnosed with the coronavirus, they must follow the Government regulations currently in force, the CTU regulations currently in force (on the https://www.cvut.cz website) and, at the same time, inform the Faculty of Civil Engineering coordinator (eva.steffelova@fsv.cvut.cz) of this state. In addition, the students and employees are not allowed to enter the Faculty in the case of mandatory quarantine or the diagnosed coronavirus disease.
    4. Functional Faculty units such as the buffet, reading room, study, FITNESS centre, stationery shop, etc. will be opened on an individual basis as arranged between the owner and the Faculty Management.

 

III Final provisions

  1. This methodological instruction replaces the previous version of the Faculty Treasurer´s Methodological Instruction No. 1/2020 for managing the Faculty in limited operation, amended on 2020/11/02.
  2. This methodological instruction comes into force on 24. 11. 2020.

 

Ing. Petr Matějka, Ph.D.
Faculty Treasurer

 


1 E.g. acts, decrees, government resolutions, ministry guidelines, obligatory measures issued by other bodies, etc.

 

2 This mainly refers to the mandatory use of a barrier to the spread of infections transmitted via respiratory droplets and the use of hand sanitizer on entering the building.

 

3 These are mainly atriums, corridors and sanitary facilities. This term also refers to classrooms, lecture halls and meeting rooms, in specific cases also laboratories. To decide whether an area is classified as a Faculty common area the current purpose of its use must always be considered. If people do not meet in the respective area, it is not a common area. In the case of any ambiguity, contact the Faculty Treasurer.